Still owed = a worker’s entered earnings − the payments recorded for that worker. Keep each person separate: one worker’s overpayment never reduces what you owe someone else.
Subtract recorded payments from the worker’s earnings
For a complete history, the remaining balance is the worker’s total entered earnings minus their non-reversed payment records. Keep each worker separate, even when several people share the same job.
| Example for one worker | Amount |
|---|---|
| First day earned | $250.00 |
| Half day earned | $125.00 |
| Total earned | $375.00 |
| Payment recorded | −$200.00 |
| Still owed | $175.00 |
Keep the opening balance in a weekly statement
A week can begin with money still owed from earlier work. If the opening balance is $175, new earnings are $250, and you record a $300 payment, the closing balance is $125. A report showing only this week’s earning minus payment would miss the opening amount.
What if a worker was paid ahead?
If recorded payments exceed earnings, show the excess as that worker’s credit or amount paid ahead. For example, $375 earned and $400 recorded paid means $25 paid ahead. That $25 must not reduce what you owe a different worker.
Check mistakes without erasing the history
For an incorrect work entry, review and save a correction. For a payment entered twice, reverse the incorrect payment record and explain the reason. Reversal changes the record only; it does not move money in a bank account.
Share a summary after checking it
Open the worker’s history and choose Share summary. Copy the text into your own message or print it. The summary includes recorded work and payments; it is not independent proof that funds were transferred.
Quick answers
How do I work out what I still owe a worker?
Add up the worker’s entered earnings and subtract the payments you have recorded for that worker. The difference is still owed; a negative difference is paid ahead.
Does an overpayment to one worker reduce what I owe another?
No. Each worker has their own balance. Paid-ahead amounts are shown as that worker’s credit only.
What if I recorded a payment twice?
Reverse the duplicate payment record with a reason. The original record stays visible in the history.